Terms and Conditions of Hire
Last update: 20 September 2016
For the purpose of these terms and conditions, the term HIRER shall mean an individual hirer or, where the hirer is an organisation, its authorised representative and the term COMMITTEE shall mean the Charles Morris Hall Management Committee or its authorised representative.
The Charles Morris Hall (the “Hall”) comprises a main hall, a Committee Room, a kitchen, a conservatory, separate toilets for male, female, and disabled guests, and off-street parking for approximately 25 cars.
The main hall is rectangular in shape measuring 8 yards by 15 yards (approximately 7.5 metres by 14 metres). Thus the floor area of the main hall is 1,080 square feet (approximately 105 square metres).
There are 102 easy-wipe brown plastic chairs and 12 blue fabric covered chairs. There are 20 rectangular tables, each measuring approximately 47 inches by 24 inches by 28 inches (120cm * 60cm * 70cm). There are a further six (6) folding tables: three at 36” * 24” * 28” (92 * 76 * 70); two at 72” * 24” * 28” (183 * 76 * 70); one at 60” * 24” * 28” (152 * 76 * 70) measuring All measurements are approximate and given only for guidance.
The kitchen contains a range-style cooker (5 gas hobs & oven), a domestic-scale microwave, two electric kettles, a domestic-scale larder fridge (NB: there is NO freezer box), a commercial glass washer (NB: this is NOT a dishwasher - maximum wash cycle is three (3) minutes), a double sink & drainer, unlimited hot water from a gas-fired combination boiler, large hatch opening to the main hall, a fire extinguisher, and a fire blanket.
The Committee Room contains two (2) chill cabinets and an eight (8) foot bar counter opening directly to the main hall.
A set of crockery and cutlery with a minimum of 75 place settings is available to hire for an event at the Hall subject to an additional charge of twenty-five pounds (£25).
Viewing of the Hall can be arranged by contacting the BOOKING OFFICER by post, telephone, or email. Contact details are given at the head of this document.
The area of grass to the front and to the rear of the Hall, including the children’s’ play area and its equipment, is public open space and is the property of and managed by Colney Heath Parish Council. These facilities are not covered by a HIRING AGREEMENT with the COMMITTEE. The HIRER may enquire about these facilities, whether or not in connection with a hiring of Hall, by post, telephone, or fax to the Clerk of Colney Heath Parish Council, Parish Council Offices, The Village Hall, High Street, Colney Heath, ST ALBANS, Hertfordshire. Tel/Fax: 01727 825314, Email email@example.com.
The Hall is licensed by St Albans City and District Council under the provisions of the Local Government (Miscellaneous Provisions) Act 1982 for public MUSIC AND DANCING AND PUBLIC ENTERTAINMENT OF THE LIKE KIND on weekdays (Mondays to Saturdays inclusive) between the hours of 12 midday and 12 midnight and for MUSICAL ENTERTAINMENT ONLY on Sundays between the hours of 4.30pm and 10.00pm.
Under the terms of this licence the number of persons (excluding staff and attendants) to be allowed at any one time in the Hall shall not exceed one hundred and twenty (120).
If the HIRER wishes to cancel a booking and gives at least four (4) weeks written notification of the cancellation to the BOOKING OFFICER the COMMITTEE shall repay to the HIRER all monies paid by the HIRER to the COMMITTEE for the hire.
If the HIRER wishes to cancel a booking and gives less than four (4) weeks written notification of the cancellation to the BOOKING OFFICER, the COMMITTEE shall repay to the HIRER the hiring fee, if the hiring fee has been paid by the HIRER to the COMMITTEE, but the COMMITTEE shall be under no obligation to repay to the HIRER the DEPOSIT if the DEPOSIT has been paid by the HIRER to the COMMITTEE.
The HIRER shall be responsible for obtaining such licences as may be needed whether, from the Performing Right Society, from Phonographic Performance Ltd, or otherwise and for the observance of the same.
The HIRER may bring onto the premises the HIRER’s own crockery and cutlery. The HIRER may hire a seventy-two (72) place setting of crockery and cutlery from the COMMITTEE subject to the payment by the HIRER to the COMMITTEE of a separate hire fee. The fee for the hiring of this crockery and cutlery is twenty (20) pounds for each hire.
If a key(s) issued to the HIRER by the COMMITTEE is lost during the period of the hire the HIRER shall indemnify the COMMITTEE for the cost of replacing the lock to which the said key(s) fits and all keys for the said lock to whomever they are issued. For the avoidance of doubt, this means if the HIRER loses a key issued to the HIRER by the COMMITTEE, the HIRER shall reimburse the COMMITTEE for the cost of replacing the lock to which the said key fits and all other keys for the same lock to whomever they are issued. For example, the cost for replacing the lock to the front door of the Hall and all eighteen (18) keys for this lock was one hundred and twenty-five (125) pounds in 1998.
The HIRER shall ensure the children’s play area and its equipment to the front of the Hall is used only by children under the age of fifteen (15) and that any persons using the same shall do so without causing damage to the children’s play area and its equipment or causing unnecessary disturbance to the residents. The HIRER shall, in any case, ensure the children’s play area and its equipment shall not be used after 8.00pm.
At the end of the hiring the HIRER shall be responsible for leaving the Hall and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise, and any contents temporarily removed from their usual positions properly replaced, otherwise the COMMITTEE shall be at liberty to make an additional charge or deduction from the DEPOSIT if a DEPOSIT has been paid. In other words, the HIRER shall leaves the premises in a condition the HIRER would expect to find at the start of the HIRER’s own hire. The HIRER shall, before leaving the premises, ensure:
The HIRER shall return to the COMMITTEE all keys issued to the HIRER by the COMMITTEE for the duration of the hire.
For an evening booking of the Hall the HIRER shall ensure the Hall is cleared of all HIRER’s and HIRER’s agent’s equipment and belongings by 12.00pm midnight.
The BOOKING OFFICER shall accept a provisional booking by post, telephone, fax, or email to the BOOKING OFFICER. The BOOKING OFFICER shall, at the time of the provisional booking or a soon as practicable thereafter, send a HIRING AGREEMENT to the HIRER.
In the event of the Hall or any part thereof being rendered unfit for the use for which it has been hired, the COMMITTEE shall not be liable to the HIRER for any resulting loss or damage whatsoever.
The COMMITTEE reserves the right to refuse a booking or to cancel a HIRING AGREEMENT at any time either before or during the term of the agreement upon giving seven (7) days notice in writing to the HIRER. The HIRER shall be entitled upon such notice to reimbursement of such monies including the DEPOSIT or a proportion of the same as have been paid by the HIRER to the COMMITTEE but the COMMITTEE shall not be liable to make any further payment to the HIRER.
Charles Morris Hall Management Committee, August 1998
last approved by Charles Morris Hall Management Committee August 2012